Digital Repository - NTU
Frequently Asked Questions (FAQ)
Procedures | FAQ |
|1. What is DR-NTU?
DR-NTU is the online digital repository for Nanyang
Technological University. We aim to capture, store and preserve the
scholarly output of the University and make it available to the
global research community through open access protocols, where
We also have a second repository which contains categories or documents which are restricted to the NTU Community and requires user authentication to view the full text. These include the theses, final year project reports, work attachment reports and exam papers. DR-NTU
are the advantages of DR-NTU?
There is some evidence that papers available in open access
repositories like DR-NTU are cited more often than ones that are only
available through subscription services. By placing your article in
DR-NTU you can potentially reach a much wider audience and may
increase the impact of your research. Other advantages are:
kind of material can I submit to DR-NTU?
The following Full Text publications can be deposited in our repository:
If you require further advice on whether a publication is suitable for deposit please send an email to email@example.com
does the submission process work?
Submitters log in My DR-NTU and select the collection to submit to. They enter the required metadata, upload the file(s) attachment and agree to a distribution rights license.
much metadata should I enter?
You should enter as much detail as possible. The fields you submit will create the metadata used for both internal and external searching. Therefore the more fields you fill out, the easier it will be for people to find your work.
kind of file formats are accepted and how many?
We prefer the PDF format for text, MPEG for video files and GIF or JPEG for image files. You can upload multiple files for a single title. These are industry standards and are considered to be preserved either because their current format is considered to be one that will always be able to be read or that will be easily migrated or emulated by current technologies. Known files are likely to be preserved in their current format or easily migrated to a format more suited to long-term digital preservation.
Most publishers will accept the deposit in open access repositories of papers published in their journals, subject to certain conditions. The Sherpa Romeo database provides a summary of the self archiving policies adopted by the major publishers.
You will need to grant non exclusive distribution rights when submitting documents to the repository. However, rest assure that authors will still retain the full copyright for their works and it will in no way prevent them from publishing in journals. Our repository is to complement and create more exposure for authors’ works and not to compete with journal publishers.
DR-NTU staff can advise and check the rights to self archive works that you would like to add to the repository. Please send an email to firstname.lastname@example.org if you require assistance.
Yes, we will embargo your article in DR-NTU until the date you give permission for it to be freely available on Open Access.
soon before my submission is available for viewing?
Your submission will go through a workflow approval process and assigned a unique identifier (Handle) before it is made available for viewing. The entire process takes 2-4 weeks.
|10. Will my article be searchable on the internet?
It will be searchable by Google and Open Access compliant (OAI) search engines such as OAISter. It will also be possible to search by the key metadata fields even if the full text is not available for public viewing.
I submit my article to DR-NTU if it has previously been published in
It depends on the publisher. You need to make sure of your rights and what exactly you can post to the repository.
There are a few scenarios as follows:
To self-archive is to deposit a digital document you have written in a publicly accessible website.
You can find more information about the publisher here: RoMEO Publisher's Copyright Listings
|12. My journal article is available on my own website.
Why should I submit it to DR-NTU?
You may wish to add a link to the full text of your article in DR-NTU from your own or a departmental web page. If you already have links to full-text articles from your own web page, you may wish to upload the papers into DR-NTU and then link to them. Some of the advantages of doing this are:
will other researchers find my article?
Items in our repository are harvested by dedicated repository search engines like OAIster and by popular Internet search engines like Google and Yahoo, so that your article can be found easily and cited by researchers worldwide.