Integrated project allocation and examiner assignment system for final year projects part 4

Abstract

The Final Year Project (FYP) is a major academic milestone for students at the College of Computing and Data Science (CCDS), encompassing project allocation, student-supervisor matching, and examiner assignment. Historically, these processes were carried out manually, leading to inefficiencies and inconsistent workload distribution. To address these challenges, three core systems were initially introduced: the Supervision Computation Allocation (SCA), Student Selection System (SSS), and Final Year Project Examiner Allocation System (FEAS). This project builds upon those foundations by modernising and consolidating them into a unified web-based platform, the FYP Application (FYP-APP). The system integrates multiple modules to automate key FYP lifecycle stages. The SCA calculates the number of project proposals each faculty member should submit based on workload. The SSS uses the Hungarian algorithm to optimise student-project allocations based on ranked preferences (Kuhn, 1955). Finally, the FEAS module ensures fair examiner assignments, considering faculty availability and teaching load. This report outlines enhancements made in streamlining examiner allocation, refining student project assignment, improving the user interface, and migrating legacy logic into a scalable, maintainable platform. The project ultimately aims to improve the efficiency, accuracy, and transparency of the FYP management process.